[Accessibility] A11y Teleconference, Wednesday 24 March

Janina Sajka janina at rednote.net
Tue Mar 23 06:39:59 PST 2004

Announcing the 24 March 2004 meeting of the Accessibility Workgroup

Please RSVP so we can know when those attending have called in.
This will help us start the meeting without unnecessary delay.

 Wednesday, March 24,  19:00 UTC
   --   20:00 CEST (Berlin)
   --   19:00 BST  (London)
   --   14:00 EST  (New York)
   --   13:00 CST  (Chicago)
   --   12:00 MST  (Salt Lake City)
   --   11:00 PST  (San Francisco)
   --   09:00 HST  (Honolulu)
   --   04:00 JST  (Tokyo -- 04/03/25)

 Dial-in North America.. 800.664.6895
 Dial-in International.. 719.955.1126
passcode: 5 7 7 9 1 7


1. Welcome and Agenda Review

2. Review of minutes from our last two meetings

3. Action Item Review

	Brief progress reports for open items

4.	Old Business

	a.)	CSUN Report -- Janina, Peter, Randy

	b.)	NSF Proposal Discussion (See attached checklist)

5. New Business

6. Identify key items for the next agenda.

7. Adjourn

Janina Sajka
Email: janina at rednote.net		
Phone: +1 (202) 408-8175

Director, Technology Research and Development
American Foundation for the Blind (AFB)

Chair, Accessibility Work Group
Free Standards Group
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We are requested to provide the following in our conference proposal to NSF pursuant to NSF procedures and policies as published at
http://www.nsf.gov/pubs/2002/nsf02151/gpm6.htm#620 in #625:

7. Proposals for Conferences, Symposia and Workshops 

NSF supports conferences, symposia and workshops in special areas of science and engineering that bring experts together to discuss recent research or
education findings or to expose other researchers or students to new research and education techniques. NSF encourages the convening in the US of major
international conferences, symposia and workshops. Conferences will be supported only if equivalent results cannot be obtained at regular meetings of
professional societies. Although requests for support of conferences, symposia and workshops ordinarily originate with educational institutions or
scientific and engineering societies, they also may come from other groups. Shared support by several Federal agencies, States or private organizations
is encouraged. Because proceedings of such conferences normally should be published in professional journals, requests for support may include
publication costs. Proposals for Conferences, Symposia and Workshops should generally be made at least a year in advance of the scheduled date.
Conferences or meetings, including the facilities in which they are held, funded in whole or in part with NSF funds, must be accessible to participants
with disabilities. A conference, symposium or workshop proposal (that complies with the page and font size instructions in Chapter II, Section B, Format
of the Proposal <2.htm>) must contain the following elements: 

* __	Cover Sheet; 

* __	Summary of one page or less indicating the objectives of the project; 

* __	Statement of the need for such a gathering and a list of topics; 

* __	Recent meetings on the same subject, including dates and locations; 

* __	Names of the chairperson and members of organizing committees and their organizational affiliations; 

* __	Information on the location and probable date(s) of the meeting and the method of announcement or invitation; 

* __	Statement of how the meeting will be organized and conducted, how the results of the meeting will be disseminated and how the meeting will contribute to the enhancement and improvement of scientific, engineering and/or educational activities; 

* __	A plan for recruitment of and support for speakers and other attendees, that includes participation of groups underrepresented in science and engineering (e.g., underrepresented minorities, women, and persons with disabilities); 

* __	Estimated total budget for the conference, together with an itemized statement of the amount of support requested from NSF (the NSF budget may
include participant support for transportation (when appropriate), per diem costs, stipends, publication and other conference-related costs.
(Note: participant support costs must be excluded from the indirect cost base.) See Chapter II, Section C.2.g.(v) <2.htm>; and * __	Support
requested or available from other Federal agencies and other sources. (Chapter II, Section C.2.h <2.htm> should be consulted to prepare this portion of
the proposal.) For additional coverage on allowability of costs associated with meetings and conferences, see below 625 Meetings and Conferences 

The points below summarize the allowability of various items of cost associated with conferences, symposia, workshops or other meetings supported by an
NSF grant. Any costs charged to an NSF grant also need to be reasonable and directly allocable to the supported activity. Meeting and conference costs
identified below, are only allowable if such costs are specifically and clearly identified in the proposed scope of work and budget, as modified and
approved by NSF. NSF funds are not otherwise to be spent for meals or coffee breaks for intramural meetings of an organization or any of its components,
including, but not limited to, laboratories, departments and centers. 

** a. Conference Facilities. Rental of facilities and necessary equipment is allowable. (See GPM 623, "Rental or Lease of Facilities or Special Purpose
Equipment" <gpm6.htm>.)

** b. Supplies. Purchase of expendable materials and supplies necessary for the meeting is allowable. 

** c. Conference Services. Costs of translation services and of recording and transcribing the proceedings are allowable. 

** d. Publication Costs. Costs of publishing the proceedings are allowable if approved in the grant.

** e. Salaries. Salaries of professional personnel, editorial and clerical assistants and other staff members are allowable in accordance with GPM 611,
"Salaries, Wages and Fringe Benefits," <gpm6.htm> in proportion to the time or effort devoted to the preparation and conduct of the conference and
summarizing its results.

** f. Consultant Services and Speaker Fees. Reasonable fees and travel allowances and per diem (or meals provided in lieu of per diem) are allowable as
prescribed in GPM 614, "Travel Costs," <gpm6.htm> and GPM 616, "Consultant Services." <gpm6.htm>*

* g. Meals and Coffee Breaks. When certain meals are an integral and necessary part of a conference (e.g., working meals where business is transacted),
grant funds may be used for such meals. Grant funds may also be used for furnishing a reasonable amount of hot beverages or soft drinks to conference
participants and attendees during periodic coffee breaks.

** h. Participant Support Costs. Participant support costs allowable as prescribed in GPM 618, "Participant Support Costs." <gpm6.htm> (See also GPM
633.2, "Exceptions to Basic Policy." <gpm6.htm>) * i. Entertainment. Costs of entertainment, amusement, diversion and social activities and any costs
directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation and gratuities) are unallowable.
Expenses of awardee employees who are not on travel status, serving as hosts, or otherwise participating at meals that are primarily social occasions
are not allowable. Costs of employees on travel status are limited to those allowed under the governing cost principles for travel expenses (see GPM
614, "Travel Costs" <gpm6.htm>). * j. Alcoholic Beverages. No federal funds may be spent on alcoholic beverages.

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