[Chaoss-Board] Community Bridge Funds

Sat Jun 1 11:14:28 UTC 2019

Hi everyone,

Looks like there is leaning towards having a sub-team to manage funds and
the process. Others?

If this is the way to go, I'll nominate myself. I think that two others
would be great (total of three).

Matt

On Thu, May 30, 2019 at 6:43 AM Matt Germonprez <germonprez at gmail.com>
wrote:

> Hi Ray,
>
> Yes, this completely makes sense. I've started a very simple document to
> capture this. I'll put this on the board agenda to talk about how we
> categorize and prioritize items.
>
>
> https://docs.google.com/document/d/1BtelsQom1bKe4DDCIMJtqpSlHE_y-nhe00plTbRKUUA/edit
>
> I'm also in favor of a sub-team to approve/deny requests. Do others on the
> board have thoughts?
>
> Matt
>
>
> On Thu, May 30, 2019 at 12:01 AM Raymond Paik <rpaik at gitlab.com> wrote:
>
>> Thanks Matt,
>>
>> I think the template is a great start.
>>
>> There are a few things that we probably want to figure out and I'll list
>> them below (in no particular order and not exhaustive).
>>
>>    1. I think it's pretty clear what travel & mentorship expenses are.
>>    However, what are marketing or meetup expenses? I assume CHAOSS
>>    swags/merchandise would be under marketing, but if we wanted to spend $'s
>>    on future CHAOSSCon (e.g. pay for a venue, food/beverage, etc.) do we
>>    consider that marketing or meetup? I think it'd help to have a list of
>>    budget items under each category. It doesn't have to be exhaustive, but I
>>    think some examples would help.
>>    2. We should have a discussion on a few priority items so that we can
>>    allocate $'s for those. I think we had lot of discussion on swags, but
>>    there are probably other areas where we want to invest in?
>>    3. Once $'s have been allocated for priority items, we can use the
>>    rest of the budget for community requests (e.g. for travel funds).
>>
>> As for who approves budget requests, I'm also OK with having a
>> sub-team/committee of the GB (comprised of 2-4 volunteers) so the entire
>> board doesn't need to review every request. As George noted, there could
>> always be escalations to the entire board when appropriate.
>>
>> Hope that made sense :-)
>>
>> Ray
>>
>> On Tue, May 28, 2019 at 1:51 PM Georg Link <linkgeorg at gmail.com> wrote:
>>
>>> Thanks Matt!
>>>
>>> 1. I think we can establish a "budget committee". No need to bother the
>>> whole governing board with every request. The budget committee could have a
>>> rule to escalate to the GB, if a request exceeds some percent of available
>>> funds or a fixed dollar amount.
>>>
>>> 2. A subset of GB members who volunteer for being on the budget
>>> committee.
>>>
>>> 3. +1 Thank you for putting the request template. The requested
>>> information seems reasonable - not too much but enough to make a decision.
>>>
>>> Georg
>>>
>>> On Tue, May 28, 2019 at 6:00 PM Matt Germonprez <germonprez at gmail.com>
>>> wrote:
>>>
>>>> Hi everyone,
>>>>
>>>> If you aren't aware, the CHAOSS project has been approved as a Linux
>>>> Foundation Community Bridge project and we currently have a bit over
>>>> $16,000 in our account for the following:
>>>>
>>>> [image: Screen Shot 2019-05-28 at 10.23.53 AM.png]
>>>>
>>>> In order to spend these funds, I think it should require approval from
>>>> the board (or a subset of board members). So I think there are a few
>>>> details that should be worked out among us:
>>>>
>>>> 1) Should the entire CHAOSS board or a subset of the board approve
>>>> funding requests?
>>>> 2) If it is a subset, who will comprise this team?
>>>> 3) For CHAOSS members to request the use of funds, I have started a
>>>> Google Doc that could serve as the request template by which people/teams
>>>> could request the use of funds. This is a work in progress and
>>>> comments/edits are welcome.
>>>>
>>>>
>>>> https://docs.google.com/document/d/1fVlhGAqdGRVvT-db2syW6-TmMTEME9MNLkV1D47sfwI/edit
>>>>
>>>> Please share your thoughts.
>>>>
>>>> Regards,
>>>> Matt
>>>>
>>>> --
>>>> Mutual of Omaha Associate Professor
>>>> Information Systems
>>>> College of Information Science & Technology
>>>> University of Nebraska Omaha
>>>> he / him / his
>>>> https://goo.gl/E87KdK
>>>>
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>>>>
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>>
>
> --
> Mutual of Omaha Associate Professor
> Information Systems
> College of Information Science & Technology
> University of Nebraska Omaha
> he / him / his
> https://goo.gl/E87KdK
>
>

-- 
Mutual of Omaha Associate Professor
Information Systems
College of Information Science & Technology
University of Nebraska Omaha
he / him / his
https://goo.gl/E87KdK
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