[Chaoss-Board] Community Bridge Funds

Raymond Paik rpaik at gitlab.com
Thu May 30 05:01:01 UTC 2019

Thanks Matt,

I think the template is a great start.

There are a few things that we probably want to figure out and I'll list
them below (in no particular order and not exhaustive).

   1. I think it's pretty clear what travel & mentorship expenses are.
   However, what are marketing or meetup expenses? I assume CHAOSS
   swags/merchandise would be under marketing, but if we wanted to spend $'s
   on future CHAOSSCon (e.g. pay for a venue, food/beverage, etc.) do we
   consider that marketing or meetup? I think it'd help to have a list of
   budget items under each category. It doesn't have to be exhaustive, but I
   think some examples would help.
   2. We should have a discussion on a few priority items so that we can
   allocate $'s for those. I think we had lot of discussion on swags, but
   there are probably other areas where we want to invest in?
   3. Once $'s have been allocated for priority items, we can use the rest
   of the budget for community requests (e.g. for travel funds).

As for who approves budget requests, I'm also OK with having a
sub-team/committee of the GB (comprised of 2-4 volunteers) so the entire
board doesn't need to review every request. As George noted, there could
always be escalations to the entire board when appropriate.

Hope that made sense :-)


On Tue, May 28, 2019 at 1:51 PM Georg Link <linkgeorg at gmail.com> wrote:

> Thanks Matt!
> 1. I think we can establish a "budget committee". No need to bother the
> whole governing board with every request. The budget committee could have a
> rule to escalate to the GB, if a request exceeds some percent of available
> funds or a fixed dollar amount.
> 2. A subset of GB members who volunteer for being on the budget committee.
> 3. +1 Thank you for putting the request template. The requested
> information seems reasonable - not too much but enough to make a decision.
> Georg
> On Tue, May 28, 2019 at 6:00 PM Matt Germonprez <germonprez at gmail.com>
> wrote:
>> Hi everyone,
>> If you aren't aware, the CHAOSS project has been approved as a Linux
>> Foundation Community Bridge project and we currently have a bit over
>> $16,000 in our account for the following:
>> [image: Screen Shot 2019-05-28 at 10.23.53 AM.png]
>> In order to spend these funds, I think it should require approval from
>> the board (or a subset of board members). So I think there are a few
>> details that should be worked out among us:
>> 1) Should the entire CHAOSS board or a subset of the board approve
>> funding requests?
>> 2) If it is a subset, who will comprise this team?
>> 3) For CHAOSS members to request the use of funds, I have started a
>> Google Doc that could serve as the request template by which people/teams
>> could request the use of funds. This is a work in progress and
>> comments/edits are welcome.
>> https://docs.google.com/document/d/1fVlhGAqdGRVvT-db2syW6-TmMTEME9MNLkV1D47sfwI/edit
>> Please share your thoughts.
>> Regards,
>> Matt
>> --
>> Mutual of Omaha Associate Professor
>> Information Systems
>> College of Information Science & Technology
>> University of Nebraska Omaha
>> he / him / his
>> https://goo.gl/E87KdK
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